Primary Responsibilities:
- Arrival and Dismissal: Monitor the arrival and attendance of students and staff, and actively assist with student dismissals and bus coordination.
- Reception: Greet and assist students, parents, and other visitors, both in person and on the telephone.
- Schedules: Assist Division Directors with room scheduling, teacher schedules, and student schedules.
- Parent-Teacher Conferences: Develop schedule and communicate with parents to assign and confirm meeting times.
- Events: Assist with scheduling and communications related to all events and activities, including field trips. Coordinate invitations to families and track responses. Oversee all food orders.
- Student Records: Ensure students return all required permissions and other forms. File and maintain student records.
- Administrative Support: Assist Division Directors with communications to the division’s constituencies. Provide a wide range of administrative support, including data-entry and updating spreadsheets.
- Perform other related duties as required.
Qualifications:
- Bachelor’s degree preferred.
- At least two years of related secretarial or administrative experience is required; experience in independent schools is highly preferred.
- Proficiency in Google Workspace and Microsoft Office (specifically Word and Excel).
- Strong administrative, organizational, communication, and interpersonal skills and great attention to detail.
- Team oriented, with an orientation towards customer service.
- Proven project management skills with the ability to manage multiple competing priorities without compromising quality.
- Ability to problem solve, exercise independent judgment, and effectively interact with students, parents, and faculty/staff.
- Demonstrated commitment to, and experience with, diversity, equity, and inclusion work.
Equal Employment Opportunity Statement:
It is the policy of The Gateway School to ensure equal employment opportunity without discrimination or harassment on the basis of actual or perceived race (including traits associated with race), color, creed, religion, ethnicity, national origin, citizenship, immigration status, sex, gender, gender identity or expression, transgender status, age, disability (including pregnancy-related conditions), marital status, familial or caregiver status, status as a victim of domestic violence, sex offenses, or stalking, sexual orientation, sexual and reproductive health decisions of an employee or an employee’s dependent (including the decision to use or access a particular drug, device, or medical service), predisposing genetic characteristics, genetic information, the employee’s height or weight, criminal history, arrest record, veteran or military status (disabled, recently separated and other protected and armed forces services veterans), known relationship or association with any member of a protected class, or any other characteristic protected by law.