For over 50 years, The Gateway School has transformed the lives of bright children who experience academic difficulty as a result of language-based learning disabilities, attention-deficit/hyperactivity disorder (ADHD), executive function disorder, or auditory processing difficulties. Located on Manhattan’s Upper West Side, Gateway enrolls approximately 200 students between the ages of 5-14. Our recently renovated, LEED Silver-certified facility features spacious room design and top-quality construction.
The Director of Safety and Facilities (DSF) reports to the Chief Financial and Operating Officer (CFOO) and is responsible for ensuring that the school facility, systems, equipment, and safety procedures are maintained at a high standard reflective of the quality of the institution and to meet the daily and long-range needs of The Gateway School (1). The Director of Safety and Facilities supervises the daily activities of the Facilities Manager, who supervises a four-person staff and contracted cleaning company. This position develops and executes the strategy for the maintenance and operation of the campus, is a member of the Emergency Response Team (Chain of Command), manages school safety and compliance procedures, guides the Head of School and CFOO on condominium building issues, and is the School’s main point of contact with its tenant and the condominium facilities team and owners. The Director of Safety and Facilities is on call 24/7 to address after-hours emergencies and projects/events (including weekends).
- Mission: Ensuring consistency between The Gateway School mission, as approved by the Board of Trustees, and all the facility, maintenance, and safety activities of the School (1), actively modeling the School’s core values, respect and integrity, and promoting the mission of the School.
- Pedagogy: Maintaining the School’s physical plant, environment, and resources to ensure the delivery and maintenance of a program that is designed to meet the needs of the Gateway students, staff, and faculty.
Essential Duties and Responsibilities
- Adhering to all policies and procedures as outlined in the Parent & Student Handbook and Employee Handbook.
- Working with the Facilities Manager in hiring, scheduling, and supervising all building maintenance/custodial and safety personnel at the School.
- Developing an effective team by instructing employees in workplace safety, the proper methods and use of cleaning materials and equipment, and providing corrective guidance and assistance when necessary to meet established performance standards.
- Developing and executing the operational plan for the building to include well-communicated safety procedures, cleaning and disinfecting protocols, space planning, inventory management, and regular preventive maintenance schedules on all building systems, including MEP (HVAC), safety and monitoring systems, and other equipment.
- Monitoring guidelines and requirements from departments of health and other governmental agencies to ensure cleaning, disinfecting, and safety procedures reflect standard of care best practices.
- Selecting third-party maintenance, construction, and cleaning contractors and managing the fulfillment of their contract obligations, including quality control of their work.
- Creating the annual operating budget and capital renewal budget for safety and facilities in conjunction with the CFOO. Monitoring monthly budget results and controlling expenditures.
- Managing and projecting required inventory levels and space planning needs.
- Managing relationship with the School’s tenant by ensuring tenant adheres to lease obligations and addresses issues in a timely manner.
- Contributing to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
- Contributing to the overall success of the Safety and Facilities department by performing other essential duties and responsibilities as assigned.
Risk Management, Safety, and Security
- Implementing policies to ensure appropriate risk management in all areas of school operation and with respect to the students, employees, tenant, and facility.
- Developing and managing compliance programs for the building that meet federal, state, and local regulatory requirements, particularly FDNY, Department of Buildings, and Department of Health and work safety.
- Ensuring Temporary Certificates of Occupancy are renewed on a timely basis and working with code consultants as needed to address any renewal issues.
- Ensuring Facilities team members obtain and maintain certifications for fire safety and fire drills.
- Developing and managing safety and security procedures for students and staff. For emergencies, assisting the CFOO with evacuation drills, lockdown drills, and emergencies.
- Working with the CFOO to update the Emergency Action and Fire Prevention Plans.
- Key member of the Emergency Response Team and in the Chain of Command.
- Responding to and managing emergency situations that may cause property damage, personal injury, or both such as water leaks, flooding, overflowing restroom fixtures, accidents resulting in the appearance of bodily fluids, broken window and door glass, by following the procedures prescribed for handling each emergency situation within the capability to respond.
- Auditing security and safety systems to ensure optimal operations.
- Reporting damage to buildings, facilities, furnishings, and equipment, as well as emergency conditions beyond the capability to handle, by contacting the immediate supervisor and/or notifying the Chain of Command immediately upon discovery and describing the specific conditions.
- Responsible for annual performance evaluations, salary recommendations, training, and development of the Facilities Manager.
- Creating work plans for custodial, maintenance, and safety personnel that are aligned with the School’s master calendar.
- Collaborating with program and staff leadership to understand special needs and maintain quality of support to the mission.
- Acting as School liaison for condo and tenant matters.
- Representing the School at meetings with contractors, vendors, and agencies.
- Bachelor’s degree preferred
- Ten years of related work experience is required with experience in an education setting a plus. Related experience could entail construction, plant engineer, project management, or facility management.
- Proven personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades. Personal experience in at least one technical trade (carpentry, mechanical, electrical, structural) a plus.
- Knowledge of building maintenance, management, and best practices.
- Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate key systems such as HVAC and security.
- Experience in developing and implementing safety/risk management training and practices.
- Ability to create and manage annual budgets and long-term maintenance and capital repair budgets.
- Strong communication skills and confidence in conveying information to all school community constituents.
- Commitment to the school’s needs and readiness to respond 24/7 as reasonable and necessary.
The Gateway School offers a competitive compensation and benefits package. To apply, please send a resume and cover letter to: Posting100@gatewayschool.org.
Equal Employment Opportunity Statement:
It is the policy of The Gateway School to ensure equal employment opportunity without discrimination or harassment on the basis of actual or perceived race, color, creed, ethnicity, national origin, citizenship, religion, sex, gender, gender identity, age, disability (including pregnancy-related conditions), marital status, familial or caregiver status, status as a victim of domestic violence, sex offenses, or stalking, sexual orientation, sexual and reproductive health decisions, predisposing genetic characteristics, genetic information, criminal history, arrest record, veteran or military status (disabled, recently separated and other protected and armed forces services veterans), or any other characteristic protected by law.
(1) The Gateway School consists of The Gateway School of New York and The Gateway Middle School.